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Passwords Do's and Don'ts

2010-02-04T14:43:00.000+10:30

Do’s
1. Combine uppercase letters with lowercase letters, numbers and special characters such as “&” or “$”, you will increase the complexity of your password (for example, if your password has a “s” in it, change it with a “$”, an “o” change it with an “0” (zero) or an “8” with a “&”.
2. Have passwords that are at least eight characters long.
3. Change passwords on a regular basis.
4. Use a firewall and other security products.

Don’ts
1. Use such things as pet’s name, children’s names, dates of birth or dates that are easy to remember, like a wedding anniversary.
2. Include any words related to your name or the names of family members. Also, don’t include easily recognizable numbers like your address, phone number, or birthday.
3. Write them down
4. Use the same password for all of your accounts.

Close All command in Word 2007

2010-01-29T11:58:00.000+10:30

In Word 2002 and 2003, when you press the Shift key as you click the File menu, the File menu displays the Close All command. This command is not available on the Word 2007 Ribbon but you can add it to the Quick Access toolbar to use them. Do the following:

1. Click the Office button.
2. Select the Word Options button
3. Click Customize in the left-hand column.
4. Click the drop-down arrow of the Choose Commands from box and
select Commands Not In Ribbon.
5. Scroll to and click Close All.
6. Click the Add button.
7. Click the OK button.

You can now access Close All command by clicking the icon in the Quick Access Toolbar.
PS. Repeat this if you wish to access the Save All command but replace Close All with Save All.

Keep Outlook running smoothly by emptying the Deleted Items folder

2010-01-21T08:47:00.000+10:30

Outlook stores messages, including large attachments, in one file. That storage file includes the Deleted Items folder. When you fail to empty the Deleted Items folder, the deleted email continues to contribute to the mailbox size. Therefore you should regularly empty the Deleted Items folder.

You can configure Outlook to automatically empty Deleted Items when exiting the email application. Do the following:
1. Click Tools, and select Options,
2. Click the Other tab and select Empty The Deleted Items Folder Upon Exiting
3. Click the OK button.

Please note you will be given a choice when exiting Outlook.

Delete a stubborn page break in Word

2010-01-14T10:10:00.000+10:30

Trying to delete a page break in a word document but Word just ignores the action.

Check that you have Track Changes enabled. You can’t delete page (or column) breaks when Track Changes is on.

If you need to delete a page break, turn off Track Changes, delete the break (make sure you’re in Normal view), and enable Track Changes again.

HINT:
To quickly disable and enable Track Changes, in Word 2003 double-click the TRK section in the Status bar or in Word 2007 turn on Track Changes in the Status bar and click to turn on or off.

The shortcut is [Ctrl]+[Shift]+E for all versions of Word.

Add a secondary sort column to an Outlook sort

2010-01-08T08:03:00.000+10:30

You know that you can sort Outlook items by clicking a column title. Clicking toggles between ascending and descending order.

But Outlook doesn’t limit you to a single-column sort. To sort by two columns, sort the primary column. Then, hold down the [Shift] key and click the column cell that represents the secondary sort group.

Request a Read Receipt Message

2009-12-17T15:54:00.000+10:30

Is it essential that you know the people you send emails to, have read them? This week’s tip is about setting the read receipt for email as default.
To automatically turn on the request a read receipt message:
1. In the Tools menu, select Options
2. In the Preference Tab, select Email Options
3. Tick the Read receipt option and click the OK button.
All done.
PS. The person who you send the email you may have the option to not send the receipt. In this case you may want to check the “Delivery receipt” box and in this case you will obtain a receipt saying your email has been delivery to their mail box.

Create a copy of an existing Excel worksheet

2009-12-11T09:24:00.002+10:30

Here is the way to copy a worksheet, either within the current book or into a different one. Useful if you need to start a new sheet that includes some or all of the data and formatting of an existing sheet:
1. Right-click on the sheet tab of the sheet you want to copy.
2. Choose Move Or Copy.
3. Select the Create A Copy check box in the bottom-left corner of the
Move Or Copy dialog box.
4. Choose a different workbook, if desired, from the To Book drop-down list.
(Make sure the other workbook is open to show up in the list.)
You can also select New Workbook.
5. In the Before Sheet list box, specify where you want the copied sheet to go
within the specified workbook.
6. Click OK.

Jump quickly between Documents

2009-12-04T10:08:00.001+10:30

If you work with a lot of open, overlapping documents in Word, here's a quick way to cycle between them: Press [Ctrl][F6] to jump from one to the next; [Ctrl][Shift][F6] will jump you backward. Also works with spreadsheets in Excel.

Save changes to all open Word documents at one time

2009-11-27T10:05:00.000+10:30

If you’re working in multiple documents in Word 2003 and want to make sure you’ve saved your changes to all of them, all you have to do is press the [Shift] key and pull down the File menu. Word will add the Save All command to the menu, above the Save As command. Word will prompt you to save each document that has any unsaved changes.

Two quick ways to sum Excel data

2009-11-18T22:28:00.002+10:30

There are two easier ways to sum values:

Highlight the row or column, plus one blank cell for the result
* press [Alt]++ OR
* click AutoSum on the Standard toolbar.

For example, if you want to sum the values in cells B2:B5, you selecte cells B2:B6, and then press [Alt]++ or click AutoSum. Excel will display the sum in cell B6. You don’t have to enter a thing — just highlight and click or press.

Obviously, AutoSum is the easiest route, but the Standard toolbar isn’t always available, so knowing the [Alt]++ combination might come in handy. Most methods work with multiple columns and rows and noncontiguous blocks of values.

Creating AutoComplete Entries in Word

2009-11-13T11:23:00.004+10:30

AutoComplete anticipates what you are typing and offers to complete it. To setup an AutoComplete entry:
1. Select the text
2. Select the Tool menu, then choose AutoCorrect Options
3. Select the AutoText tab
4. Activate by ticking (if not already done so) the
"Show AutoComplete suggestions" option
5. Click the Add button.
6. Click the OK button.

Hope this helps.

Changing the MS Outlook Mail alert options

2009-11-05T22:41:00.002+10:30

There are a number of emails alerts options in MS Outlook which can be turned off.

Here is the procedure

1. From the Tools menu, select Options
2. From the Preference tab, select the Email Option button
3. Select the Advance Email Option button
4. Select the required alerts or unselect by removing the tick from the box
5. Select the OK button three times.

Hope this helps.

Error Reporting in Windows XP Professional.

2009-10-30T12:54:00.001+10:30

This service gives Microsoft the ability to track and address errors relating to the operating system, components, and applications. The idea behind the service was that Microsoft would be able to track down bugs and fix them more efficiently and quickly.
If this annoys you, then turn it off.
The controls to turn off or customize Windows Error Reporting reside in System Settings, located in the Control Panel. (You can also right-click My Computer and select Properties.) In the System Settings dialog box, select the Advanced tab and then click the Error Reporting button to reveal the Error Reporting dialog box.

Computer Tip 23 October 2009

2009-10-23T13:35:00.000+10:30

Turn off Word's Smart Cut and Paste
The Smart Cut and Paste feature enables Word to automatically adjust formatting when you paste text. The problem is, you might not want Word to adjust a thing.
This feature is enabled by default, and it works well most of the time.
To disable this feature, do the following:

Choose Options from the Tools menu.
Click the Edit tab.
Uncheck Smart Cut And Paste in the Cut And Paste section.

Hint By disabling this feature, you’ll lose its good points as well as its bad. That’s why customising it might be more efficient.

What's new on the web

2009-01-22T11:17:00.002+10:30

Hi
This is my first post. I will be using this blog to update and explain what is happening in regard to web sites. Please check back soon.